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Annual Filings
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Annual filing is a mandatory requirement for companies to ensure compliance with the legal and regulatory framework of the jurisdiction in which they operate. These filings typically provide a summary of the company's financial performance, operations, and other vital information to government authorities and stakeholders. The process and requirements for annual filing vary by country, but the underlying goal is to promote transparency, accountability, and good corporate governance.
Key Elements of Annual Filing:
Financial Statements
Companies are required to submit audited financial statements, including the balance sheet, income statement, and cash flow statement. These statements provide insight into the financial health of the company over the past year
FILING FORM AOC 4
Form AOC 4 is a crucial document under the Companies Act, 2013. This form is part of the filing requirements for companies in India and is submitted to the Ministry of Corporate Affairs (MCA) through its online platform. The form pertains to filing financial statements, typically by Indian companies, including the annual return, balance sheet, and profit and loss accounts.
AOC 4 is filed for submitting a company’s financial statements for each financial year. This is mandatory for all companies, including private limited, public limited, one-person companies (OPC), and others. The purpose of filing AOC 4 is to ensure transparency, accountability, and compliance with statutory requirements.
The financial statements filed through AOC 4 provide a comprehensive view of the company’s financial health and are used by regulatory authorities, investors, creditors, and stakeholders for decision-making purposes.
Company Annual Filing
This is the core of AOC 4, where the company submits details of its financial performance, including:
• Balance sheet
• Profit and loss statement (income statement)
• Cash flow statement (for companies that are required to prepare one)
• Other statements as prescribed under Schedule III of the Companies Act, 2013
• Auditor's report
• Director's report
Additional Attachments:
The company may need to attach additional documents, depending on the filing, such as:
Statement of subsidiaries (if applicable)
Related party transactions
Details of penalties or compounding offenses, if any
Documents To Be Submitted With Form AOC 4
The form must be filed within 30 days of the annual general meeting (AGM). For companies that don’t need to hold an AGM, it should be filed within 30 days from the last date on which the AGM should have been held.
AOC 4 is filed electronically through the MCA portal. The form is accompanied by requisite fees based on the company’s share capital and nature.
Penalty for Non-Compliance:
Failure to file AOC 4 within the prescribed timeline can result in significant penalties:
A fine of ₹100 per day is levied for the delay in filing the form. Continuous default may attract stricter penalties, including penalties for the company’s directors and officers in charge.
Due Date For Filing
The annual return contains general information about the company, such as its registered office, principal business activities, details of directors and shareholders, and share capital structure. This is crucial for regulatory authorities to maintain up-to-date records.
The Annual Return (Form MGT-7) includes the following information and documents:
• List of shareholders and their shareholding structure
• Details of transfers and/or transmission of securities
• Information on shares and debentures
• Changes in directorship
NOTE: Section 92 of the Companies Act, 2013 outlines the requirements for the Annual Return.
Every company must prepare its annual return in Form No. MGT-7
For listed companies or those with a paid-up share capital of ₹10 crore or more, or a turnover of ₹50 crore or more, the annual return must be certified by a practicing company secretary in Form No. MGT-8.
Corporate Shastra offers a comprehensive compliance management service for small and medium-sized businesses. Our services include preparing financial statements, secretarial services and MCA annual return filing. We tailor our services to your business needs as it grows.
Annual Return
Corporate Shastra can handle the mandatory annual return filing for your company and ensure ongoing compliance with the Ministry of Corporate Affairs. Contact a Corporate Shastra Advisor to start managing your company’s compliance in a secure and efficient manner.
How we assist with company annual filing